“Together: plan the trip. Properly, this time.”

A set-piece. One table, two pens, the same evening, one joint artefact. These are the pages people photograph.

Why this question

Destination, season, budget honesty, who books what. All the decisions that have stopped it happening, made on one page.

And once you’ve both answered

Photograph the page and send it to whoever needs to grant the leave.

Answering it honestly

One table, two pens, the same evening. This one doesn't work by correspondence.
Argue about the details out loud before anything gets written down. The arguing is part of the artefact.
Finish in the sitting. A half-built set-piece has a way of staying half-built.

And the house rule, whatever the mode: leave a blank rather than write a lie. A blank can be filled later; a lie sits in the archive forever, and you both have to live with the paperwork.